Post: Programme Assistant
Contract: Permanent part time: 24 hours per week
Salary: £15,017.18 per annum (full time equivalent £24,402.92)
GLL is looking for a Programme Assistant to work at the Hub, Sleaford. If you have the skills, vision and ambition to join us as Programme Assistant, there's never been a more exciting time to join the Hub team. This is more than a Programme Assistant job, it's a career.
We are looking for a friendly, passionate, and enthusiastic team player to join our creative programming team. As Programme Assistant you will deliver a vital role assisting with the delivery of the Hub's busy visual arts public and education programmes and events.
Visit the Hub Website to download the Application Pack.
Summary of what you’ll do:
Support the delivery of the Hub’s public, education and community visual arts programmes including research, administration, coordination and some hands-on delivery
Maintain good comprehensive knowledge of the seasonal visual arts programme and contribute ideas to help shape the development of new programmes and opportunities through active participation in team meetings
Support the research, development and delivery of free, accessible and inclusive creative activities within our main gallery Activity Hub
Liaise with artists and facilitators to assist with planning and coordinating workshops and events, ensuring all paperwork is up-to-date including writing risk assessments, agreeing contracts, carrying out DBS checks, gathering information, etc.
Respond to all education enquiries, liaising with the Visual Arts Development Manager to organise the logistics and administer bookings and facilitators
Help deliver talks and tours of the exhibitions to visiting schools and groups
Prepare Hub spaces for workshops and events ensuring the environment is safe, well presented and clean (e.g. set up furniture and equipment) and meet and greet facilitators to ensure the smooth running of activities
Administer the ceramics and glass kiln hire process, managing enquiries and coordinating bookings
Maintain workshops, storage spaces and the Hub’s inventory of art materials, ensuring they are well-stocked and tidy at all times
Complete finance tasks including raising purchase order requests and replenishing stock and materials
Assist with monitoring and evaluating the Hub’s visual arts programmes, including monitoring workshop feedback and evaluation to inform future planning, and using spreadsheets and online platforms to monitor and analyse participation and engagement of visitors, participants and artists
Encourage participants to complete audience surveys and share their feedback on their experience
Work closely with the Visual Arts Development Manager and other colleagues to support the delivery of funded projects and events
Work with the marketing team to support social media campaigns with the aim of increasing awareness and attendance across all visual arts programmes and events
Maintain up to date knowledge of fire, safety and evacuation procedures and help to facilitate the evacuation of the Hub in the event of an emergency, as directed by duty management
Be present and alert during opening hours to ensure the health and safety and comfort of all visitors and participants
Under the guidance of the Visual Arts Development Manager, resolve daily routine problems and issues that may hinder or damage a participant’s experience
Undertake training and CPD as required in order to meet personal and business needs
Undertake any other duties consistent with the role and as requested by the organisation
Summary of what you need:
- Excellent customer service skills
- Confidence in engaging with audiences of all ages and backgrounds
- Passion and interest in creative arts
- Aptitude for multi-tasking and prioritising to meet deadlines
- Attention to detail with good organisation and administrative skills
- Knowledge of co-ordinating and administering events and/or exhibitions
- Good knowledge of Microsoft systems in particular Excel.
The Hub is owned and funded by North Kesteven District Council and is a National Portfolio Organisation of Arts Council England. The Centre is operated by Better who is part of GLL; a charitable social enterprise and the UK’s largest public leisure operator.
As a charitable social enterprise owned by its staff GLL has a great range of benefits for its employees:
A salary of £15,017.18 per annum (full time equivalent £24,402.92)
A part-time permanent position within a visionary organisation and team
Discounts in the Hub shop and CafeBar
Learning & CPD to support career development
Industry leading rates of pay
Good pension schemes
Free eye tests and discounted glasses
Health assurance
Opportunity to join the GLL Society and have a say in how GLL is run plus associated social events
Exclusive discounts on villas in Portugal and Ski chalets in Bulgaria; discounted membership at GLL/Better leisure centres for you and a friend; 20% off GLL spa experience treatments and associated products; and 25% off Red Letter Days and Buy A Gift.
GLL is an inclusive employer and seeks and welcomes diversity in our teams. All pay rates are subject to skills, experience, qualifications and location
To apply:
Along with an up-to-date CV (no more than 2 pages), please include a covering letter (maximum 2 sides of A4) outlining your suitability and motivation for the role and what being the Hub’s Programme Assistant means to you. Please note you can only upload one attachment so please save your CV and letter as one document.
Applications will be reviewed on a rolling basis and the Hub reserves the right to end the selection process before the application deadline. You are encouraged to submit your application early to avoid disappointment.
Closing date for applications: Sun 1 Dec 2024