Admin/Finance Assistant

Location Dudley
Discipline: Libraries
Job type: Permanent Full Time
Salary: £20688
Contact name: Jayne Fereday

Job ref: 183745

Admin/Finance Assistant, Dudley libraries, 36 hours per week.


GLL is looking for an Admin/Finance Support Officer to work for Dudley Libraries and Archives. If you have the skills and ambition to join us as an Administrative Officer, there's never been a more exciting time to join us. This is more than an administration job, it's a career. The post holder will be part of the Support Services Team for the service, supporting all Dudley Libraries (13 in total) and the Archives.  As an Administrative Officer you will also be required to go and support the libraries yourself and work as a Senior Library Assistant, if required, at any time. This means you need to be willing to travel to all sites across Dudley. No day will ever be the same!


What you’ll do:


  • Manage purchase orders, and pay Invoices to our suppliers

  • Raise sales invoices as needed to users of Library facilities (e.g. Room hire fees)

  • Manage debtors and assist in the recovery of debts

  • Deal with queries related to finance and book stock whether in person, in writing, by telephone or by email from individuals and organisations

  • Servicing and cataloguing of new library stock items are required

  • Help to ensure that libraries and archives have the resources needed to operate effectively

  • Provide cover for absence as and when required

  • Communicate to staff across the Borough

  • Provide and promote an excellent library & information service to customers

  • Provide other specialist and support areas of the service as required.

  • Assist with the collection and maintenance of statistics and management information systems as needed

  • Be responsible for supervising other staff as appropriate and assist with their training as required

  • Act as a Key holder and responsible person when in charge of the Library building


As a leader within the leisure industry we can also offer scope to progress your career, and job variety like nowhere else.


What you need:


*         Strong administration Skills

*         A real focus on customer service

*         Great communication and interpersonal skills.

*         Be able to build working relationships with all colleagues, across all libraries

*         A can do attitude

*         Good understanding of IT packages such as Microsoft Office especially Excel

*         Excellent time management

*         Ability to work under pressure and to prioritise workloads

*         A good team player


As a charitable social enterprise owned by its staff GLL has a great range of benefits for its employees:

  • A salary of £20,688 per annum (Based on 36 hours a week Pro rata)

  • A values driven organisation

  • Learning & development to support career development

  • Good pension schemes

  • Discounted gym membership for you and your partner

  • A full time, permanent position of 36 hours a week

  • The opportunity to join the GLL Society and have a say on how we are run plus associated events

  • Exclusive discounts on our villas in Portugal

  • Exclusive discounts on our Ski chalets in Bulgaria

  • Career Pathways, professional development is just the start. To ensure your stay on top of your game we provide training with practical and theory elements too

  • Discounts across thousands of retailers (GLL Extras)

  • 25% off Red Letter Days

  • 25% off Buy a Gift

  • 20% off GLL spa experience treatments and associated products

  • Ride to work scheme

  • Free eye tests and discounted glasses

About GLL:

As the UK’s largest leisure operator and charitable social enterprise, we offer a range of careers for everyone in our local communities. We manage over 400 facilities across England, Wales and Northern Ireland, including public sport and leisure centres, elite sporting venues, libraries and children’s centres.

Our people are from the communities we serve and help us make real changes in their local area.

One of our core values is ‘More than a Job’, because working with us opens up a wide range of possibilities and opportunities for you, starting with how you work with us. To make sure we’re having a positive impact on our people, we also offer some flexible and part-time working options so you can make sure your new job works for you. Subject to vacancies, whether you are after a contractual commitment and a regular work schedule or the freedom of flexible hours, you may be able to choose an arrangement that works best for you and play your part in improving the health and wellbeing of your community.

We offer two different types of work arrangements:

  • A permanent employment contract - part time and full time
  • A flexible worker engagement by joining our flexible worker pool

If you are looking for a regular number of hours that you can work, and are flexible to meet the needs of a 7 day a week service, then a full-time or part-time permanent contract might be the right choice for you.

So whether your ambitions lie in sport and leisure, events & catering, health & beauty, corporate support or working with children, you’ll be able to find your ideal new job at GLL.

Passionate about seeing our communities thrive, we invest back into our facilities, projects and people and are Investors in People Silver Award employer.

However you choose to work with us, you can be sure that you will be a valued member of our team, working with great colleagues, and making a real difference to people’s lives.

We are an inclusive employer. We seek and welcome diversity in our teams.

All pay rates are subject to skills, experience, qualifications and location.